BACKGROUND
Baan Dek Foundation (BDF) is a non-profit, non-political and non-religious organization based in Bangkok and Chiang Mai. BDF's core mission is to provide access to education, health, and social services to the most vulnerable children living in urban slums and construction site camps in Thailand.
Over the last 10 years of grassroots work originating in Chiang Mai, Baan Dek Foundation established key partnerships with construction companies and real estate developers to build sustainable impact in construction site camps and improve the access to basic services of construction workers and their children.
In 2018, BDF and UNICEF Thailand developed a Framework for Action, a set of 12 actionable recommendations for construction companies, published in the Building Futures in Thailand.
Following the publication of this framework for action, BDF developed and piloted with pioneer construction companies practical tools for construction companies to operationalise and ease the integration of the framework for action into companies business activities. Through the recent launch of the Building Social Impact initiative, BDF would like to scale up and reach a wide adoption of this framework and tools in the construction sector. https://www.buildingsocialimpact.org/eng.
WORKING ENVIRONMENT
Join a dynamic and passionate team committed to innovation and social impact. Baan dek Foundation team and ecosystem is multicultural, respectful and proactive. BDF is committed to a positive working environment, in which everyone is treated with dignity and respect.
POSITION SUMMARY
Baan Dek Foundation is currently looking for a professional and dedicated local Administrative and Finance officer who is committed to supporting vulnerable children and communities living in Chiang Mai and Bangkok. The Administrative and Finance Officer will work under direct supervision of the Director of PR and HR based in Chiang Mai and the Management team in Bangkok.
JOB DESCRIPTION:
Job Title: Administrative and Finance officer
Type of Contract: Full-time employment position for 1-year (with possibility of extension)
Departments: Administrative and Finance Departments
Location: Bangkok, Thailand (with punctual missions in Chiang Mai)
Expected Start Date: ASAP
ROLE AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
The employee will work together with the team in Bangkok, the Finance Department and Admin&HR Department based in Chiang Mai. The main responsibilities of the Employee and will include, but are not restricted to, the following:
Finance and Cashier
Handle the foundation's petty cash. This includes the disbursement of advances and reimbursements of cash to staff
Maintain a voucher list as per donor requirements
Ensure the receipt and financial practices are aligned to Thai Law and transparent ethical standards
Support in preparing tax and social security documents and procedures
Participate in the cash count on a regular basis
Accurately record all expenses into the petty cash register
Maintain the accounts for all payments made in the Bangkok office and liaising with staff and suppliers as necessary
Support in processing quotations along with the requirements indicated in the financial policies
Support Reporting and Budgeting
Support the Finance Department in preparing financial budgets for proposals to donors
Support the Finance Department in preparing financial reports for donors and for internal use
Work with relevant staff to produce project budgets and forecasts as required
Support Administration and HR
Support the Director of HR and Public Relations and work with the Admin team in the development of requested communication, financial, activities, etc.
Coordinate organizational administration, maintain file and document organization (including contracts, visas, work permits, criminal record checks, and driving licenses)
Support the Human Resource processes and the implementation of related policies in the branch in Bangkok
Conduct translation of official documents and field materials from Thai to English
Ensure the working environment in the office in Bangkok remains suitable, contacting external services as needed (cleaning, maintenance services, etc.)
Provide assistance with any task as per the needs of the organization and the management team.