Job Purpose
We are looking for a proactive and detail-oriented Management Trainee to join our Fleet Department. This role is a great opportunity for a fresh graduate to learn about vehicle operations, maintenance, and data analysis. You will support the daily management of fleet, including tasks such as servicing, repairs, insurance claims, disposal, and etc.
Key Responsibilities
1. Vehicle Operations Support
• Assist in coordinating daily vehicle activities including repairs, servicing, breakdowns, accidents, and insurance claims.
• Assist Fleet Manager to monitor vehicles returned from workshops and ensure all follow-up actions are completed.
2. Maintenance & Data Reporting
• Prepare dashboards and reports on vehicle usage, maintenance cost, mileage, and service schedules.
• Track upcoming service and maintenance due dates and coordinate with Fleet Manager / Branch to ensure timely servicing.
• Assist in monitoring accident reports across branches and the insurance claim process.
3. Fleet Inventory Management
• Maintain and regularly update the vehicle database to ensure all information is accurate and current.
• Prepare the weekly fleet summary report, and coordinate with branches to ensure all vehicles are either actively used in operations or currently undergoing repair in the workshop/garage.
• Maintain records for vehicles with major damage, total loss, or missing status.
4. Support Tasks
• Assist in implementing and monitoring Standard Operating Procedures (SOPs) across branches
• Support the Fleet Manager in ensuring compliance with established operational standards.