Job Title: Accounts Receivable Officer
Department: Finance & Accounting
Location: Reignwood Holding Company Limited, Lam Luk Ka Klong 11
Key Responsibilities:
1. Billing & Invoicing
- Prepare and issue invoices in compliance with company policies and tax regulations.
- Verify and reconcile Point of Sale (POS) transactions before posting to the accounting system (SAP or equivalent).
- Ensure invoices are accurately recorded in the system and submitted to customers promptly.
2. Collection & Customer Account Management
- Monitor accounts receivable aging and follow up on outstanding balances to ensure timely payment collection.
- Coordinate with Operation and Sale Teams to resolve billing discrepancies or disputes.
- Maintain effective communication with members and customers regarding payment reminders, overdue notices, and account status.
3. Payment Processing & Allocation
- Record customer payments received via bank transfer, cash, credit card, or cheque, ensuring correct allocation to invoices and accounts.
- Verify and reconcile daily POS sales reports against actual collections from operations.
- Report any discrepancies to the Financial Controller promptly.
4. Reconciliation & Reporting
- Prepare monthly AR aging reports, collection status reports, and analysis for management review.
- Assist in monthly, quarterly, and annual financial closing processes related to AR.
- Ensure proper documentation for internal controls and audits.
5. Compliance & Internal Control
- Ensure adherence to company policies, tax regulations (VAT, WHT), and accounting standards.
- Support internal and external audits by providing AR-related documentation and explanations as required.
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