Executive Assistant - บริษัท โวซ่าร์ กรุ๊ป จำกัด

The Executive Assistant (CLO) provides detail-oriented and proactive assistance to Senior Leadership, leveraging extensive experience in providing comprehensive administrative support to executives and regional teams. Proven track record of ensuring smooth, efficient operations in corporate environments while adhering strictly to company policies and regulations. Expert in managing complex executive calendars across international time zones, serving as a strategic liaison for senior stakeholders, and maintaining strict confidentiality of sensitive information. Possesses exceptional bilingual communication skills and high proficiency in Document Management Systems (DMS).

Key Responsibilities:

1. Executive Administration & Operations Management

• Strategic Calendar Management: Orchestrate complex executive calendars, scheduling high-priority meetings, teleconferences, and video conferences across multiple international time zones.
• Operational Gatekeeping: Act as the primary point of contact for the executive office, screening incoming communications and redirecting routine matters to optimize leadership focus.
• Stakeholder Liaison: Coordinate effectively with senior management, Finance, HR, and external partners to facilitate departmental and corporate objectives.
• Deadline Management: Meticulously track and diarize critical dates, including corporate filings, project milestones, and reporting cycles, ensuring all deadlines are met.
• Meeting Facilitation: Organize internal and external meetings, prepare presentation materials, and capture accurate Minutes of Meeting (MoM) with strict follow-up on action items.
• Logistics & Finance: Manage all domestic and international travel arrangements and handle the timely preparation and submission of detailed expense reports.

 2. Administrative Support & Documentation

• Document Lifecycle Management: Prepare, format, edit, and proofread professional business documents, including contracts, agreements, memos, and corporate reports. Assist in tracking the contract lifecycle from drafting to execution.
• Confidential Information Management: Establish and maintain organized, secure filing systems (both hard copy and digital/DMS) while strictly maintaining the confidentiality of all sensitive corporate data.
• Process Coordination: Coordinate the submission of corporate documents and applications to relevant authorities or external partners as directed by leadership.
• Research & Reporting Support: Conduct preliminary research using online databases and assist in compiling data reports, executive binders, and briefing materials for senior-level meetings.

• Education: Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
• Experience: Minimum 1 year of experience as an Executive Assistant supporting C-Level Positions.
• Languages: Native Thai; Exceptional written and verbal English communication skills (Business Level).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), AI productivity tools, Advanced Online Research, and Document Management Systems (DMS).
• Professional Attributes: Excellent organizational skills, ability to multitask effectively under pressure, and high attention to detail.