DUTIES AND RESPONSIBLE FOR / AUTHORISED TO:
1. Technical & Commercial Procurement Support
• Review technical specifications, scope of work, and project requirements before sourcing.
• Provide technical & commercial clarification to Purchasing Admin during RFQ process.
• Perform commercial comparison (CS), pricing analysis, and cost structure evaluation.
• Support supplier negotiation on:
o Pricing
o Lead time
o Payment terms
o Commercial conditions
2. ASL (Approved Supplier List) Control & Monitoring
• Maintain and control the Approved Supplier List (ASL) in compliance with API Q2 / ISO 9001.
• Review supplier registration documents submitted by Purchasing Admin:
o Company registration
o ISO/API certificates
o Scope of supply
o Capability & experience
• Recommend supplier status:
o Approved
o Conditional
o Suspended
(Final approval by Procurement Manager)
• Maintain ASL revision control and supplier history records.
3. Supplier Performance & QMS Control
• Monitor and analyse:
o SDR (Supplier Delivery Rating)
o SQR (Supplier Quality Rating)
o NCR trends & corrective actions
• Prepare supplier performance reports and improvement recommendations.
• Support supplier audits with QA/QC & Operations.
• Ensure supplier compliance with:
o API Q2
o ISO 9001
o Internal QMS procedures
4. Risk Control & Critical Procurement Monitoring
• Identify procurement risks related to:
o Delivery delays
o Quality deviation
o Single-source dependency
• Propose risk mitigation plans to Procurement Manager.
• Monitor critical and project-related procurement items.
5. Cross-Functional Technical Coordination
• Act as procurement technical focal point between:
o Engineering
o QA/QC
o Operations
o Logistics
• Support clarification of:
o Inspection requirements
o Certification needs
o Technical deviations
(Purchasing Admin handles document processing)
6. Management Reporting & Audit Support
• Prepare:
o Supplier scorecards
o ASL performance summary
o Procurement risk & mitigation reports
• Support:
o Internal audits
o External audits
o Management review meetings
7. HSE & Compliance Responsibility
• Verify that procured materials and services comply with:
o HSE policy
o Project safety requirements
• Support procurement-related HSE risk reviews with QA/HSE team.