Executive Secretary : BMHH - Vejthani Hospital

The Executive Secretary provides high-level administrative and coordination support to hospital executives, ensuring smooth daily operations, effective communication, and strict confidentiality. This role requires close collaboration with medical staff, department heads, and external stakeholders in a professional healthcare environment. 

🔹Job Responsibilities:

1. Provide comprehensive administrative support to hospital executives, including scheduling, correspondence, and document management.

2. Manage executive calendars, appointments, meetings, and travel arrangements, ensuring efficient time management.

3. Prepare, review, and organize reports, presentations, meeting agendas, minutes, and official documents related to hospital operations.

4. Attend meetings, record minutes, and follow up on action items to ensure timely execution.

5. Coordinate and communicate with internal departments (medical, nursing, administrative) and external parties on behalf of executives.

6. Handle confidential and sensitive information related to patients, medical staff, and hospital management with the highest level of discretion.

7. Screen phone calls, emails, and visitors, prioritizing matters requiring executive attention.

8. Support special projects, hospital events, and executive initiatives as assigned.

9. Ensure compliance with hospital policies, procedures, and relevant regulatory requirements.

🔹 Qualifications: 

1. Bachelor degree in business administration or relative field

2. At least 2-3 years current Executive Assistant Experience or similar administrative role preferred

3. Good communication skill both Thai and English (Toeic score > 405 is preferred)

4. Proficient in MS Office, Outlook and MS team

5. Excellent interpersonal, organizational, communication, critical thinking skills and negotiation ability.

6. Ability to maintain the utmost confidentiality and discretion in all day-to-day operations

7. Familiarity with basic research methods and reporting techniques

8. Excellent organizational and time-management skills