Workplace & Administration Officer (CLICX Bank) - Advanced Info Service PLC. (BP1)

Key Responsibilities

1. Office & Workplace Administration

• Manage day-to-day office administration and ensure the workplace is well maintained and ready for employees.
• Coordinate office facilities, meeting rooms, common areas, office supplies, and other workplace requirements.
• Support employees on general office and administrative matters.
• Coordinate maintenance and repair activities and follow up until completion.

2. Building & Facilities Coordination

• Act as the key contact with building management, property management, and external service providers.
• Coordinate matters related to building access, utilities, maintenance, air conditioning, parking, security, and other facility services.
• Handle building-related requests, notices, documentation, and correspondence.
• Follow up on building and facility issues to ensure timely resolution.

3. Administrative Expenses & Documentation

• Handle and coordinate office-related expenses, invoices, billing documents, and payment supporting documents.
• Verify relevant documents and coordinate with Finance and other internal teams for payment processing.
• Maintain proper records of administrative expenses, contracts, invoices, and supporting documents.
• Monitor recurring office and facility expenses and payment due dates.

4. Employee & General Administrative Support

• Provide administrative and workplace support to employees.
• Coordinate employee access cards, parking, office equipment, and other workplace requirements.
• Support internal activities, meetings, visitors, and other administrative arrangements as required.
• Coordinate with HR, Finance, IT, Procurement, and other teams on office-related matters.

5. Vendor & Service Provider Coordination

• Coordinate with vendors and service providers for office supplies, maintenance, cleaning, facilities, and other administrative services.
• Follow up on service delivery, required documents, invoices, and outstanding matters.
• Maintain organized vendor and service-related records.

Qualifications

• Bachelor's degree in Business Administration, Management, or related fields.
• Previous experience in Office Administration, Facilities, Workplace Management, General Administration, or related roles is preferred.
• Experience in office/building coordination, employee support, expense administration, invoice/payment documentation, and vendor coordination will be highly considered.
• Strong coordination and follow-up skills with good attention to detail.
• Service-minded, responsible, organized, and able to handle multiple day-to-day requests.
• Good written and verbal communication skills in Thai; working knowledge of English is preferred.
• Strong proficiency in Microsoft Word and professional email communication is required.
• Able to prepare formal letters, internal memos, emails, and administrative documents professionally.

Over the course of 31 years of providing telecommunication infrastructure to Thai society, starting in 1990 under collaborative contract or concessionaires, AIS was granted the right to utilize state frequencies under the 25-year Built-Transfer-Operate (BTO) agreement. In 2010, the National Broadcasting and Telecommunications Commission (NBTC), the government agency regulating broadcasting and telecommunication, was established and tasked with granting spectrum licenses. The licensing scheme, which is a major turning point for the telecommunications industry in Thailand, supports fair competition as well as the development of new technologies.

AIS remains committed to its vision of “To become the most-admired Digital Life Service Provider in
Thailand” through the following missions:

Vision
“Deliver superior products and services that enrich people’s daily lives and
improve enterprise capabilities and efficiency.”

Missions
•    Enhance customer intimacy through the best customer experience.
•    Drive entrepreneurship and employees’ professionalism, and promote a positive, lively and agile work culture.
•    Build win-win growth for all stakeholders.