Commercial & Contract Control - English or Chinese Speaking - CHEC (THAI) CO.,LTD.

Job Purpose
The Commercial & Contract Document Control is responsible for the systematic management, logging, filing, and tracking of all commercial, contractual, financial, and legal documentation. This includes main construction contracts, subcontract agreements, Variation Orders (VO), legal claims, official client/consultant correspondence, monthly payment progress applications, and insurance/guarantee certificates to safeguard the company's financial and legal interests.

Contractual & Legal Documentation Management 
- Receive, register, log, and maintain secure archives for the Main Contract, Subcontract Agreements, and Purchase Orders. 
- Track and maintain status logs for Performance Bonds, Advance Payment Guarantees, and Insurance Policies.
- Ensure strict confidentiality of commercial terms, pricing structures, and financial records.
- Maintain organized physical and digital registers of all contract amendments, addendums, and legal notices.


Main Responsibilities
1. Contractual & Legal Documentation Management 
- Receive, register, log, and maintain secure archives for the Main Contract, Subcontract Agreements, and Purchase Orders. 
- Track and maintain status logs for Performance Bonds, Advance Payment Guarantees, and Insurance Policies.
- Ensure strict confidentiality of commercial terms, pricing structures, and financial records.
- Maintain organized physical and digital registers of all contract amendments, addendums, and legal notices.

2. Variation Orders (VO) & Claims Tracking
- Log, issue project reference codes, and track incoming and outgoing Variation Order (VO) requests and approvals. 
- Compile background evidence, correspondence records, and financial backup documents for cost claims and extension of time (EOT) applications. 
- Maintain master status logs for pending, approved, and rejected VO claims for management reporting

3. Official Correspondence & Payment Applications 
- Maintain master logs for all incoming and outgoing Commercial Official Letters (Employer/Consultant/Subcontractors). 
- Assist in formatting, logging, and transmitting Monthly Interim Payment Certificates (IPC) and progress claim packages. 
- Cross-check subcontractor monthly payment billing backup documents prior to commercial review.

- Bachelor's Degree in Law, Business Administration, Construction Management, Civil Engineering, Finance, or related fields.
- Minimum 2–3 years of experience in commercial document control, contract administration, or QS clerical support for construction projects

Technical
- Commercial Letter Logging, Contract File Archiving, VO/Claim Status Tracking, Payment Application Packaging

Software
- MS Office (Strong Excel for logs & summaries), Adobe Acrobat Pro, Google Workspace
Personal Competencies
- High confidentiality integrity, meticulous attention to detail, systematic, and strong organizational skills

Languages
- Good to Excellent command of English and Thai (competent in reading commercial and contractual terminology); Chinese language command is a strong advantage