Document Controller - บริษัท โอดาเซีย โกลบอล (ไทยแลนด์) จำกัด (สำนักงานใหญ่)

Key Responsibilities

• Provide daily administrative and coordination support to the assigned department, management, or project team.
• Prepare, review, register, distribute, track, file, and archive official correspondence, reports, presentations, and other business documents.
• Maintain organised electronic and hard-copy filing systems in accordance with company document-control procedures.
• Monitor document status, approvals, deadlines, and outstanding actions, and follow up with responsible parties as required.
• Prepare meeting agendas, minutes of meetings, action-item trackers, progress reports, and close-out reports.
• Coordinate meetings, appointments, workshops, training sessions, and other departmental activities.
• Arrange meeting rooms, online meeting links, presentation materials, visitor access, and other required facilities.
• Coordinate domestic and international business travel, including flights, accommodation, transportation, itineraries, and travel documents.
• Support the preparation and processing of purchase requests, purchase orders, invoices, expense claims, and other administrative documents.
• Maintain updated contact lists, personnel information, organisational charts, departmental records, and administrative databases.
• Compile information and prepare weekly, monthly, and ad hoc reports for management.
• Coordinate with internal departments, contractors, consultants, vendors, suppliers, and other relevant stakeholders.
• Support employee and contractor onboarding, mobilisation, office access, equipment requests, timesheets, and related documentation.
• Manage office supplies, stationery, equipment, and facility-related requests when required.
• Handle confidential, commercial, personnel, and company information with discretion and professionalism.
• Ensure all work is performed in compliance with the company’s Code of Conduct, information-security requirements, document-control standards, and SSHE policies.
• Perform other administrative duties and special assignments as instructed by the supervisor.

• Bachelor’s degree in Engineering, Business Administration, Management, Supply Chain Management, or a related field.
• More than 1 years of relevant experience in administration, project coordination, office support, or document control.
  
• Experience in the oil and gas, energy, engineering, construction, or project-based industry is preferred.
• Good knowledge of document registration, tracking, reporting, filing, archiving, and close-out processes.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Knowledge of SAP, electronic document-management systems, or enterprise workflow systems would be an advantage.
• Strong organisational, planning, analytical, and time-management skills.
• Good communication, interpersonal, coordination, and stakeholder-management skills.
• Detail-oriented, proactive, service-minded, and able to manage multiple priorities.
• Able to work independently and effectively with multidisciplinary and multicultural teams.
• Able to maintain confidentiality and handle sensitive information appropriately.
• Good command of written and spoken Thai and English