Contract Governance & Compliance Executive - DATAXET LIMITED

The Contract & Compliance Executive is responsible for reviewing and managing client-related contractual documents prior to service activation. This role ensures that all agreements comply with company policies, legal requirements, and PDPA regulations. The role will work closely with the company’s DPO, Finance, Business Development, and Customer Success teams to support contract management, documentation processes, and payment follow-ups to ensure smooth business operations.

Key Responsibilities
1. Contract Review & Documentation
• Review and validate client contractual documents including Order Forms, Agreements, Terms of Service, NDAs, and related legal documents before service commencement.
• Ensure that all contractual terms align with company policies, legal standards, and risk management guidelines.
• Coordinate with internal stakeholders (Business Development, Client Success, Finance) to resolve contract-related issues or discrepancies.
• Maintain proper documentation and filing of all executed contracts.
2. PDPA & Compliance Support
• Support the Data Protection Officer (DPO) in implementing and maintaining PDPA compliance within the organization.
• Assist in reviewing internal policies, data protection practices, and client-related data processing agreements.
• Monitor and ensure internal processes comply with PDPA and relevant regulatory requirements
3. Contract Process & Document Tracking
• Track and monitor the status of contracts, Order Forms, Purchase Orders (PO), and Agreements sent to clients for signature.
• Coordinate with the Finance team to ensure all necessary documents are properly executed before service activation or billing.
• Maintain contract tracking records to ensure completeness and timely documentation.
4. Payment Follow-up Support
• Assist Finance, BD, and CX teams in following up on outstanding invoices or overdue payments.
• Support communication and documentation required for payment collection processes.
• Help ensure payment processes align with agreed contractual terms.
5. Corporate Documentation Support
• Provide administrative and documentation support for important corporate documents.
• Maintain organized records of key company documents and agreements.
• Support internal teams in preparing documentation required for business operations.

• Bachelor’s degree in Law, Business Administration, or related fields