Studio Admin - THE KE GROUP CO., LTD.

The N8 Studio Admin will support the day-to-day operations of our Bangkok office, including office administration, document and contract management, expense tracking, vendor coordination, and merchandise recordkeeping. The role will also assist with grant and tax incentive applications and coordinate with government agencies, film commissions, external partners, and the accounting team.

This role combines administration, financial coordination, and operational support, making it ideal for someone who is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities and ensure that projects, payments, and documentation move forward efficiently

• Coordinate day-to-day office operations, facilities, and administrative needs to ensure a smooth and productive working environment.
• Maintain organized physical and digital filing systems for administrative, financial, legal, and company documents, including agreements and contracts.
• Prepare documents for approval and signature, track execution status, and maintain records of executed agreements.
• Liaise with vendors, suppliers, and external partners as needed to support ongoing studio operations.
• Track monthly operating expenses and payment schedules; collect, verify, and organize invoices, receipts, and supporting documents to ensure timely and accurate payment processing.
• Assist with liaising with government agencies, film commissions, and public organizations regarding grants, funding opportunities, tax incentives, and other studio-related matters.
• Support the coordination and preparation of applications and supporting documentation for grants and tax incentive programs.
• Maintain revenue and cost records for merchandise sales and support reconciliation with the accounting team.
• Assist in monitoring merchandise inventory and maintaining accurate inventory records.

• Minimum 3-5 years of experience in administrative duties, operations coordination, or a similar role
• Strong organizational and time-management skills, with excellent attention to detail
• Comfortable managing documents, contracts, invoices, receipts, and payment records
• Proficient in Google Workspace / Microsoft Office, particularly Google Sheets or Excel
• Strong follow-up skills and ability to keep track of multiple deadlines and outstanding items
• Good communication skills and confidence coordinating with vendors, external partners, and government agencies
• Able to work independently, take initiative, and handle confidential company information appropriately
• Good command of Thai and English, both written and spoken