Job Summary:
The HR Admin will provide comprehensive administrative support to the Human Resources department. The role focuses on documentation management, training coordination, recruitment assistance, and payroll support. This position plays a critical role in ensuring HR operations are efficient, accurate, and compliant with company policies and regulations.
Key Responsibilities:
1. HR Documentation & Record Keeping
• Maintain accurate employee records, contracts, and other HR documents.
• Prepare official letters, memos, and internal HR communications.
• Support HR compliance activities and ensure proper filing systems.
2. Training Coordination
• Arrange training schedules, logistics, and materials for internal and external programs.
• Track training attendance and collect feedback for reporting and improvements.
• Maintain and update the training database and certification records.
3. Recruitment Support
• Assist in job posting, resume screening, and interview scheduling.
• Coordinate communication with candidates and interviewers.
• Collation and prepare documents for new hires and assist in onboarding and orientation.
4. Compensation and Benefits Support
• Collect and verify attendance records, overtime, and leave forms.
• Assist in compiling monthly payroll data (such as Overtime and Service Bonuses) and coordinate with the finance/payroll team.
• Manage employee benefits such as expense claim
• Support medical check up arrangements
5. Employee Engagement & General HR Administration
• Support internal communication, HR activities, and employee relations initiatives.
• Assist in organizing company events, welfare programs, and employee surveys.
• Handle inquiries related to HR policies and provide administrative support to the HR team.