Key Responsibilities
1. Supplier Sourcing & Management
- Identify, evaluate, and onboard new suppliers (local and international).
- Conduct research to compare pricing, product quality, and lead times.
- Maintain strong working relationships with existing suppliers.
- Monitor supplier performance and resolve issues related to quality, delivery, or pricing.
2. Purchasing Operations
- Manage the end-to-end procurement process: quotations, purchase orders, approvals, documentation, and delivery follow-up.
- Ensure timely purchase of materials required for production, packaging, office operations, and retail.
- Coordinate with internal teams (Production, Sales, Marketing, Logistics, Accounting) to understand purchasing needs and timelines.
- Ensure all purchases follow company policies and quality standards.
3. Brand-Aligned & Sustainable Sourcing
- Develop a clear understanding of the Araksa and Asian Oasis brand values, including sustainability principles, aesthetic direction, and guest experience standards, and apply these consistently when sourcing and recommending products.
- Source products and materials that align with brand identity, including:
- Natural or low-impact material
- Sustainable or reusable alternatives
- Appropriate color palettes, textures, and finishes
- When requested to source items (e.g. water bottles, amenities, uniforms, packaging, retail items), propose multiple options with clear comparisons across:
- Sustainability
- Visual / aesthetic fit
- Cost
- Durability and practicality
- Work closely with Marketing, Design, and Operations to ensure all procured items are guest-facing appropriate and consistent with the brand experience.
4. Cost Tracking & Record Management
- Maintain detailed records of all purchases including:
- Unit cost
- Shipping and delivery fees
- Customs charges / taxes / duties
- Additional costs related to import or transport
- Track historical pricing and supplier terms to support negotiation and budgeting.
- Prepare periodic purchasing reports for management.
5. Negotiation & Cost Optimization
- Negotiate pricing, payment terms, and delivery schedules to secure the best value for the company.
- Identify opportunities to reduce cost while maintaining product quality.
- Evaluate bulk purchasing opportunities where appropriate.
6. Compliance & Documentation
- Ensure proper documentation for import/export purchases when necessary.
- Verify completeness and accuracy of invoices, packing lists, delivery notes, and receipts.
- Coordinate with Accounting to ensure timely and accurate payments.
7. Logistics Coordination
- Arrange or coordinate shipment logistics when required, including courier, freight, customs procedures, and delivery tracking.
- Ensure all purchased items arrive on time and in good condition.
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