Job Scope:
The Accounting Officer (Account Payable) is responsible for performing cashier duties at headquarters, reviewing and approving petty cash vouchers, receiving and pre-checking supplier invoices, liaising with departments to verify expenses, matching documents for payment processing, recording accounts payable, preparing payment vouchers and issuing checks, and organizing associated documents for retrieval. This role also includes summarizing financial transactions, preparing sales commission reports, acting as a super user for the Purchasing System, and conducting month-end reconciliations for financial accuracy.
Key Responsibilities:
1. Cashier and Voucher Duties
- Cashier Duties: Conduct cashier duties at the headquarters, reviewing petty cash vouchers, and obtaining approvals before disbursement on designated days.
- Payment Vouchers: Prepare payment vouchers, including withholding tax certificates as necessary, and issue checks for approved payments.
- Recording Payments: Record payment vouchers and other related transactions in the Sun System, including clearing advances and expenses from staff.
2. Invoice and Expense Management
- Invoice Pre-checking: Receive and pre-check invoices from suppliers against purchase orders and requisitions, ensuring accuracy for approval.
- Expense Verification: Liaise with relevant departments to verify expenses and ensure alignment with budgetary guidelines.
- Document Matching: Match documents for payment, both from concerned departments and suppliers, for processing.
3. Accounts Payable and Data Entry
- Accounts Payable Recording: Record accounts payable and import data into the Sun System for accurate financial tracking.
- Staff Accounts Payable: Record accounts payable for staff and import data into the Sun System for comprehensive record-keeping.
- Data Entry: Enter finalized payment vouchers into the accounting system, ensuring accurate allocation by staff members.
4. Financial Documentation and Reporting
- Document Organization: Organize and file all accounts payable, payment vouchers, and associated documents for easy retrieval.
- Financial Summaries: Summarize funds paid and received in cashier books for accurate financial records.
- Sales Commission Reports: Prepare sales commission reports in accordance with company policies and procedures.
5. System Supervision and Reconciliation
- Purchasing System Super User: Act as a super user for the Purchasing System for the Finance Department, facilitating departmental purchase requests.
- Month-end Reconciliation: Conduct month-end reconciliation of six items as per the balance sheet tracker to ensure financial accuracy.
บริษัท อินเตอร์เทค เทสติ้ง เซอร์วิสเซส (ประเทศไทย) จำกัด
